personal assistant

Overview

Who you'll be working for

What requirements you'll need to be eligible

• Candidate who possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Secretarial or equivalent.
• Minimum 2 years of working experience as Personal Assistant.
• Self-starter and ability to work independently in a fast-paced environment.
• Strong organizational and time management skills.
• Good Command of English.
• Proficient in Microsoft Office Applications.

What you'll be doing on the job

• Oversee and coordinate the MD’s calendar, ensuring efficient scheduling of meetings, and review session.
• Prepare agendas, compile meeting materials, take meeting minutes, and follow up on action items for management and strategic meetings.
• Prepare and manage correspondence, reports, and presentations.
• Maintain confidentiality of sensitive information, ensuring secure management of documents and communications.
• Manage MD’s business expense as well as personal expenses not limited to submission, payment follow up and record keeping.
• Liaise with banking institution regarding loan application, corporate grant and investment.
• Handle inquiries, oversee, follow up, and liaise with external parties (clients and vendors) to maintain good relationships.
• Supervise all outgoing / incoming mail.
• Manage travel arrangement, including international and domestic flights, accommodations, ground transportation, and visa arrangements.
• Compile and submit business information for vendor registration in Customer portal / account for project implementation.
• Liaise and verify with Company secretary for documentation request such as Form 9, 13, 44, 49, etc as well as stamping arrangement for documents.
• Verify employees monthly claim submission according to the eligibility criteria.
• Manage and replenish pantry supplies and office supplies/essentials (stationery, equipment, tools and furniture).
• Oversees, follow up and work with vendor or contractor regarding vendor management and office maintenance.
• Provide support in office events (birthdays, team building, holidays, townhall etc.) including decorations, vendor management & payment, asset management, catering arrangements.
• Maintain a clean, organized, and pleasant office environment by coordinating with office cleaner based on their schedules.
• Perform ad-hoc tasks and provide support to stakeholder as assigned by Managing Director.

Consultant Contact